Application for Special Consideration

Special consideration for assessments is intended to assist a student who, due to exceptional circumstances beyond their control that could not have reasonably been foreseen or planned for at the time they enrolled, have been disadvantaged in comparison to other students.

Refer to the Academic Statute Section 11.3.3

More information about this is on the Special Consideration for in course assessments page

Apply for Special Consideration for additional time to complete your assessment beyond the automatic extension period or your enrolment end date.

Supporting documentation is required (confidentiality is maintained). Please do not include photographs of injuries etc, as these are not acceptable forms of evidence.

The possible outcomes which may be approved are:

an extension of time to complete an assessment or enrolment, note the additional time approved must not give you an unfair advantage over other students; Or
a transfer of your enrolment to the next available/appropriate trimester or offering.

If you have any questions about the special consideration form, extensions and transfers, contact us by email or phone.

This process applies to all enrolment options - trimesterised/fixed period and open.

Ensure you have applied for the extensions through your My OP account first.

You can read about extensions on the How to request an assessment extension page.

Special consideration is not available for examinations. Please refer to the Exams section below for your options.

Exams

Yes

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If you are unsure how to complete the form, please contact us on 0508 650 200

Please enter your course code and name and corresponding assessment number per line that you require special consideration for.

Please see the example below

Course code and name	Assessment number
BIT502 - Fundamentals of Programming	Assessment 1
BIT503 - Fundamentals of Information Technology	Assessment 1

*This field is mandatory

Course code and name	Assessment number

Criteria for eligibility

This form must be completed in full and submitted to the Academic Registrar before your assessment due date or enrolment/course end date. Documentation/evidence is needed to apply and must be attached with your application.

Documentation/evidence MUST be attached with your application. Your evidence must outline the nature and time of the circumstances occurring and that they were exceptional (beyond your control, that could not have reasonably been foreseen or planned for at the time of your enrolment). Examples of acceptable evidence are suggested below. Note, you may be required to complete a statutory declaration.
You have engaged with the course unless the reason is due to one or more of the following categories.

Your reason for applying must fall under one of the categories below (suggestions of the evidence required are given):

Medical - illness, injury or conditions of a serious nature, e.g., hospitalisation .

Evidence: a certificate from a registered medical practitioner describing the condition suffered, relevant dates you were affected, and how the condition has, or would, affect your studies over the actual time your assessment was due. Stating 'illness', 'medical condition' or 'not fit for work' on a medical certificate is not a sufficient explanation.

Bereavement - the death of a close family member.

Evidence: a death certificate, a funeral notice (online/newspaper) or from a Kaumātua or a person of standing in the community. Please state the relationship between you and the deceased person.

Trauma - sudden loss of employment, severe disruption to domestic arrangements, victims of crime.

Evidence: a letter from your employer, counsellor, or lawyer, or a police report, which explains your trauma impact with detail of the way it has, or would, affect your ability to complete your course work within the enrolment period.

Unexpected additional whānau responsibility

Evidence: a study plan developed with your Course Mentor; a letter from a Kaumātua or a person of standing in the community which explains your additional responsibilities with detail of the way it has, or would, affect your ability to complete your course work within the enrolment period; or other relevant document.

Unexpected work responsibilities – work responsibilities significantly changed after enrolling.
Evidence: a letter from your employer explaining the relevant dates and how this has, or would, affect your studies over the actual time your assessment was due.

If you intend to provide further supporting documentation that is not yet available, please advise what you will provide and when you expect to send it. Send additional supporting documentation to Registrar@openpolytechnic.ac.nz, in the subject line write your name, student number and “Special Consideration documentation”.

Reason for Special Consideration Request:

Medical Condition

Bereavement

Trauma

Unexpected whānau responsibility

Unexpected work responsibility

Please upload the relevant supporting documentation. Attach at least one file from your computer (no images or photos).

Filename:
Size:

Please explain in detail your reasons for applying.

What study outcome are you requesting?

Transfer to the next block or Trimester.

Additional extension

If there is anything else we should consider, or you will be emailing further evidence, please state here what you will send and when.

If you would like information about this application sent to a different email address, please enter it below: